Modern Apprenticeship | 1 Position available

Administrator / PA

Martin Plant Hire


Administrator / PA

Martin Plant Hire Apply Now
£7,098 to £15,000 per year Glasgow Full-time (35 Hours) Microcom Training 29/06/2019 SCQF level 6/7

Job overview

General Duties:

• Perform any administration task requested by the Director, Area/Depot Manager, Hire Desk or

Head Office:

• Answer telephone and relay messages accurately to the Hire Desk.
• Have a copy of and know the Company Safety Policy.
• Be familiar with and know where to find the MPH Quality Manual.
• Be willing and able to assist other Depots/Head Office if required in administration duties.
• Will be fully conversant with the company’s computer system.
• All abilities will be recorded on the annual performance review.


• Banking – banking cash and cheques for cash customers. Clearing down the banking weekly on system. Inform Credit Control Dept of payments received and banked at depot for account customers.
• Petty Cash - Be responsible under the Depot Manager for petty cash. Balance weekly.
• Purchasing - Match up, check and pass purchase invoices, ensuring all are passed by the end of the month with Depot Manager’s signature on.
Inform Area/Depot Manager of any purchase invoice price anomalies

• Cash Hires - Run off report from MPH live intranet reporting system and chase customers for outstanding cash. Liaise with Hire Controller/Depot Manager and/or Credit Control.
• Deal with cash queries liaising with customer/Credit Control where required.
• Account Hires – Responsible for checking and assisting in solving account customer queries using information taken from the MPH live intranet reporting system.


• Preparation and submission of monthly reports for each depot;
• Cheque Lists
• Petty Cash Reports
• Overtime

Other Duties

• Order the company workwear and pass workwear invoices.
• Update the KPI spreadsheet
• Attend Managers Meetings and produce and distribute minutes.
• Order printed stationery and pass printed stationery invoices.

What will I learn?

You will be rewarded with your SCQF level 6 in business and administration.

You will also learn more personal qualities such as;

• Good communication skills, both oral and written
• Good organisational skills
• Good interpersonal and customer service skills
• An ability to work using own initiative within boundaries
• An ability to work effectively with people across a wide range of levels and responsibilities
• Good team-working skills

What qualification or qualities are required?

You will need qualifications of National 4's and National 5's.

You will also need to have a good knowledge on Microsoft packages on the computer. Along with a good standard of knowledge in administration you will also need to have a keen interest in working in a business and administration environment.

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