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Policy and guidance - Graduate Apprenticeships

Award activation

Every year, we award funding to learning providers for Graduate Apprenticeships. Here’s what you need to do to prepare for your award activation.

Activating your award

Funding Information and Processing System (FIPS)

FIPS is where you manage and claim payments for Foundation, Modern and Graduate Apprenticeships. We've got a range of handy guides to steer you through the process.

Find help and log in

Starting up your Graduate Apprenticeship contract is an exciting time. Here's how it works.

Meet your Delivery and Development Executive (DDE)

Your DDE will visit you to talk about the programme requirements and answer any questions.

Complete the paperwork

Become familiar with how we keep track of contract compliance. Read the University Graduate Apprenticeship places guidance from the Scottish Funding Council for more details.

You’ll then need to register all your Graduate Apprentices and upload the supporting evidence via FIPS.

Check your courses are approved

Make sure all the relevant courses you offer are approved for Graduate Apprenticeship delivery. There are details of how to do this in the University Graduate Apprenticeship places guidance.

Preparing for an apprentice

Remember to work with your employers and add any vacancies you have on Apprenticeships.scot. Before posting, read our inclusive recruitment guides. These are full of handy tips on how to attract a diverse range of applicants.

1

Add vacancies

Remember to work with your employers and add any vacancies you have on Apprenticeships.scot.

Before posting, read our inclusive recruitment guides. These are full of handy tips on how to attract a diverse range of applicants.

2

Welcome your new apprentice

The big day is finally here – and we’re on hand to help.

Our short welcome guide can help ease first-day nerves for new apprentices. You could write to them before they start, with useful information such as:

  • the company dress policy
  • what to expect on their first day
  • who'll be there to meet them

The guide tells you even more about what to do on their first day to help them settle in.

3

Provide funding and support information

Ask your apprentice to fill out an Equality Monitoring Form. Keep the signed statement for audits and upload it to FIPS.

Ask your apprentice if they need any further support, funding or equipment to do their training. If they do, they can apply for support with Access to Work funds through Jobcentre Plus.

We have a short guide about helping new apprentices. It gives more information about additional support and funding available.

About Graduate Apprenticeships

Need more information about Graduate Apprenticeships? Get an overview here and find useful support.

Graduate Apprenticeships overview

Apprenticeship publications

Search for useful frameworks, guides and conditions to help you deliver Graduate Apprenticeships.

Search publications
My World of Work Skills Development Scotland Our Skillsforce Digital World The Big Plus