FIPS self-service help guides and videos
Explore this collection of guides and videos – they'll help you use FIPS.
Need to learn more about FIPS before you use it?
We've pulled together a range of FIPS-based user guides and videos.
This content will help you maximise the FIPS system and manage information about National Training Programmes.
How to navigate FIPS
FIPS Dashboard and Workplace Menu, October 2023 (YouTube video)
Accessing Extensions and Views, September 2023 (YouTube video)
Navigating Records and Links, September 2023 (YouTube video)
Searching and Filtering in FIPS, September 2023 (YouTube video)
Good to Know Systems Functions, September 2023 (YouTube video)
FIPS user support
User Requests – How to Raise a FIPS Support Ticket, December 2024 (YouTube video)
User Requests – Managing and Closing Tickets, December 2024 (YouTube video)
Add participant information to FIPS
How to Input a Modern Apprentice Application or Assignment, October 2025 (PDF)
Unable to Validate or Submit an Application, January 2024 (YouTube video)
How to Input a Foundation Apprentice Application and Assignment, October 2020 (YouTube video)
How to Input a Land-Based Pre-Apprenticeship Assignment in FIPS, April 2025 (YouTube video)
Manage information within FIPS
Change of Circumstance - Date of Birth and NI Number, November 2025 (PDF)
Change of Circumstance - Qualification and Start Date, November 2025 (PDF)
How to Update Participants' Personal and Contact Details, October 2025 (PDF)
How to Update Equalities Information, June 2023 (YouTube video)
Updating Assignments with Redundancy Details, November 2025 (PDF)
How to View Contract Information, January 2024 (YouTube video)
How to Upload a Document to an Assignment, February 2023 (PDF)
Claims and funding
How to Process Milestone and Outcome Claims, October 2025 (PDF)
Electris Validation (Modern Apprenticeships), March 2023 (PDF)
How to Create a Bulk Expense Authorisation, February 2023 (PDF)
How to View Claims Processed and Posting Run Process, March 2023 (PDF)
How to View an Archived Individual Payment Plan, October 2020 (YouTube video)
Foundation Apprenticeships Claim Incentive Submission, October 2024 (YouTube video)
